{"id":467,"date":"2026-07-23T04:59:34","date_gmt":"2026-07-23T04:59:34","guid":{"rendered":"https:\/\/www.way.com\/repairtech\/blog\/?p=467"},"modified":"2026-07-24T10:46:45","modified_gmt":"2026-07-24T10:46:45","slug":"how-to-be-a-better-service-advisor-in-auto-repair-shops","status":"publish","type":"post","link":"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/","title":{"rendered":"How to be a better service advisor in auto repair shops"},"content":{"rendered":"<p><span data-contrast=\"auto\">Carmella switched from working as a mechanic to being a service advisor about six months ago. She\u2019s good at understanding what\u2019s wrong with a vehicle. Great at it, even. But reading a customer or knowing when to say \u201cstop\u201d to the shop owner who wants even better numbers is something she still can\u2019t seem to figure out. <\/span><span data-contrast=\"none\">Some days she\u2019s caught between a customer who needs the estimate explained twice before they\u2019ll approve it, and a tech who keeps getting comebacks. <\/span><span data-contrast=\"auto\">Most advisors\u00a0actually\u00a0spend their\u00a0initial months\u00a0figuring out how to juggle\u00a0everything at the same time.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"none\">So how do\u00a0service\u00a0advisors like Carmella get better at this job?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\r\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#What_a_service_advisor_does_day_to_day\" >What a service advisor does day to day\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#Career_challenges_that_new_service_advisors_face\" >Career challenges\u00a0that new\u00a0service advisors\u00a0face\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#7_service_advisor_skills_that_make_a_difference\" >7 service advisor skills that make a difference\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#Growing_into_the_role\" >Growing into the role\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#Conclusion\" >Conclusion\u00a0<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#FAQs\" >FAQs\u00a0<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_a_service_advisor_does_day_to_day\"><\/span><b><span data-contrast=\"none\">What a service advisor does day to day<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:299,&quot;335559739&quot;:299,&quot;335559740&quot;:279}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-contrast=\"none\">You\u2019ll\u00a0often see this role\u00a0listed\u00a0under \u201ccustomer service\u201d\u00a0in\u00a0a job\u00a0posting.<\/span><span data-contrast=\"auto\"> While it\u2019s part of the job requirement, it\u2019s not just about handling customers. It\u2019s about managing three different relationships: the customers, the techs, and the shop owner, with each of them having their own set of priorities.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">A\u00a0typical day\u00a0of a service advisor\u00a0might look\u00a0like this:\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"none\">Early morning:<\/span><\/b><span data-contrast=\"none\">\u00a0This is when\u00a0you set up for the day.\u00a0Reviewing\u00a0the appointments for the day, checking\u00a0if the vehicles are ready for delivery, prepping\u00a0repair orders (ROs), and,\u00a0if needed, making\u00a0sure that the loaner cars are also ready.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"none\">Midday:<\/span><\/b><span data-contrast=\"none\"> The rush begins. Customers start visiting the shop, so you\u2019ll be interacting with them more: giving walkthroughs, explaining the repairs, getting approvals, and providing status updates.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"none\">Afternoon:<\/span><\/b><span data-contrast=\"none\">\u00a0It\u2019s\u00a0time to\u00a0start wrapping\u00a0up. This includes\u00a0closing ROs, processing payments, handing over keys to the customers, organizing paperwork, and checking the calendar for the next day.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">Throughout the day, you\u2019re also checking in with techs and keeping the shop owner updated on how the day is going. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Career_challenges_that_new_service_advisors_face\"><\/span><b><span data-contrast=\"none\">Career challenges\u00a0that new\u00a0service advisors\u00a0face<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:299,&quot;335559739&quot;:299}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-contrast=\"auto\">Most shops require that a service advisor have a high school diploma or GED, some mechanical background, and sometimes a year or two of experience. You can learn the technical side through certifications and practice while you\u2019re on the job. But you also need soft skills, such as active listening, time management, conflict resolution, and multitasking, which are equally important. That takes time, and it\u2019s built through difficult conversations and lots of trial and error. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Getting the communication right\u00a0<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">A\u00a0tech says the TPMS (Tire Pressure Monitoring System) failed because the internal\u00a0batteries died.\u00a0You have to explain to the customer\u00a0what happened\u00a0and why it needs fixing\u00a0in a way they can understand\u00a0without the use of any jargon.\u00a0<\/span><span data-contrast=\"auto\">If you get this wrong, the customer feels confused, and you risk losing them because the tech\u2019s actual work gets misrepresented when you explain the details.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Taking the blame for\u00a0documentation gaps<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">Sometimes, a $400 quote can turn into a $550 estimate by the time it reaches the customer. That\u2019s usually not just because of a communication slip. It\u2019s also because somewhere along the line, a part or labor cost didn\u2019t make it into the final paperwork. When this happe<\/span><span data-contrast=\"auto\">ns, the customer\u00a0is blowing up your phone,<\/span><span data-contrast=\"auto\">\u00a0asking\u00a0about the extra expenses.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Feeling the pressure\u00a0<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">Shop owners usually care about higher ARO. Customers care about lower prices. Technicians care that their findings are taken seriously instead of being second-guessed. Your job is to represent each side fairly with evidence, not assumptions. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Using inconsistent tools\u00a0<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">Certain shops still run on paper and memory. Others have <a href=\"https:\/\/www.way.com\/repairtech\/blog\/auto-repair-shop-management-software-the-complete-buyers-guide\/\" target=\"_blank\" rel=\"noopener\">shop management systems<\/a>. <\/span><span data-contrast=\"none\">If\u00a0you\u2019ve\u00a0worked on both, you know the difference\u00a0isn\u2019t\u00a0small.\u00a0<\/span><span data-contrast=\"auto\">The tools you use\u00a0determine\u00a0whether the job is mostly\u00a0remembering\u00a0everything yourself\u00a0or\u00a0advising\u00a0with the\u00a0information\u00a0that\u2019s\u00a0in front of you.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"7_service_advisor_skills_that_make_a_difference\"><\/span><b><span data-contrast=\"none\">7 service advisor skills that make a difference<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:299,&quot;335559739&quot;:299,&quot;335559740&quot;:279}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><b><span data-contrast=\"auto\">Communicate clearly, without jargon<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">You know that when a tech says, \u201creplace valve cover gasket,\u201d it isn\u2019t a big deal. But it can sound like the engine\u2019s falling apart to a customer who has no idea what a valve cover even is.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">Let them know that\u00a0the valve cover sits at the top of the engine, and its only job is to keep oil from leaking out.\u00a0The tech\u00a0isn\u2019t\u00a0going to\u00a0touch anything inside the engine.\u00a0They will use\u00a0a few bolts, a new rubber gasket (usually $20\u2013$40), and\u00a0it\u2019s\u00a0back together.\u00a0Good as new.\u00a0\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">Once\u00a0you\u2019re\u00a0done explaining, ask them if\u00a0what\u00a0you said made sense.\u00a0This is where\u00a0<a href=\"https:\/\/www.way.com\/repairtech\/features\" target=\"_blank\" rel=\"noopener\">Digital Vehicle Inspection (DVI)<\/a> can help.\u00a0This\u00a0allows\u00a0you\u00a0to\u00a0capture images and videos\u00a0that\u00a0your customer can look at. DVI\u00a0shouldn\u2019t\u00a0replace you\u00a0or the conversation. You still\u00a0have to\u00a0walk them through what\u00a0they\u2019re\u00a0looking at, but now\u00a0you have visuals as\u00a0a\u00a0backup.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Hold your ground\u00a0with confidence<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">AI has become everyone\u2019s go-to for answers. So, don\u2019t be surprised when a customer shows up with an explanation of why they think their car\u2019s acting up. Some will compare your bill to a shop they visited two years ago or maybe push for a much cheaper alternative. It\u2019s tempting to get defensive when a customer becomes too difficult. Just stay calm and tell them exactly what you\u2019re recommending and why.\u00a0 <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Turn vague symptoms into something usable<\/span><\/b><\/p>\r\n<p><span data-contrast=\"auto\">\u201cMy car\u2019s making a weird noise. I think it\u2019s the engine.\u201d This is pretty vague and doesn\u2019t give a tech much to work on. Always ask a few follow-up questions: When does the noise happen, what does it sound like, and does the sound change with speed or braking? You\u2019ll save everyone\u2019s time. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Trust what the tech finds<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">When a tech notices something outside the original diagnosis and flags it, don\u2019t be too quick to ignore it. Look carefully at what the tech found. It can be as simple as a missing air filter or as dangerous as a loose serpentine belt. Remember, techs are supposed to be on your team, working with you. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">How you present the findings to the customer also matters. If you soften it too much, it may sound optional when it isn\u2019t. Oversell it, and it may seem like you want the customer to spend more money. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Don\u2019t\u00a0interrupt a tech\u00a0mid-repair<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">You should know\u00a0when<\/span><i><span data-contrast=\"auto\">\u00a0<\/span><\/i><span data-contrast=\"auto\">to check in with a tech and what to ask so you\u2019re not wasting anyone\u2019s time. A shop management system with a live job board or work-in-progress view can help you get your updates without walking over to the bay and interrupting the tech mid-repair every time. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Match the estimate you\u00a0quote to the paperwork<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"none\">Make sure to confirm the estimate against the RO line by line before you send it to the customer. If a tech adds parts or labor in between, get the paperwork updated immediately. You shouldn\u2019t quote an old number and then have to take it back. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\r\n<p><b><span data-contrast=\"auto\">Keep the conversation with the shop owner honest<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">If the shop owner is pushing for a higher ARO, tell them honestly what\u2019s working and what isn\u2019t. Show them the areas where the focus should be. For example, training staff on upsells or membership programs. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-contrast=\"auto\">If a tech\u2019s performance is dropping, or the same comebacks keep showing up, that\u2019s worth bringing to their attention as well. If you have numbers from a system, you know it\u2019s not just a hunch.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Growing_into_the_role\"><\/span><b><span data-contrast=\"none\">Growing into the role<\/span><\/b><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:299,&quot;335559739&quot;:299}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\r\n<p><span data-contrast=\"none\">Becoming a successful service advisor\u00a0doesn\u2019t\u00a0happen in a month.\u00a0So, here\u00a0are a few habits worth\u00a0keeping in mind:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<ul>\r\n<li><b><span data-contrast=\"none\">Debrief your own\u00a0misses.<\/span><\/b><span data-contrast=\"none\"> After a comeback or a disputed estimate, write down what you\u2019d do differently the next time. Once you start tracking them, you\u2019ll catch the patterns faster.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\r\n<li><b><span data-contrast=\"none\">Ask\u00a0techs\u00a0the necessary questions.<\/span><\/b><span data-contrast=\"none\"> The better you understand a repair, the better you\u2019ll explain it, and techs generally respect advisors who ask real questions instead of just relaying notes.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\r\n<li><b><span data-contrast=\"none\">Look for a mentor, even\u00a0if\u00a0it\u2019s\u00a0someone outside work.\u00a0<\/span><\/b><span data-contrast=\"none\">A more experienced advisor can save you months of trial and error.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\r\n<li><b><span data-contrast=\"none\">Track your own numbers.<\/span><\/b><span data-contrast=\"none\"> Knowing things like approval rates and customer feedback makes it easier to see where you\u2019re improving.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\r\n<\/ul>\r\n<h3 aria-level=\"3\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><b><span data-contrast=\"none\">Conclusion<\/span><\/b><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\r\n<p><span data-contrast=\"auto\">After six months, Carmella still doesn\u2019t have every answer. But that\u2019s fine. Every repair order is a chance to learn to communicate more clearly, catch a mistake before it reaches the customer, make sure the numbers match, and know when to lean on digital tools. <\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\r\n<p><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:240,&quot;335559739&quot;:240,&quot;335559740&quot;:279}\">If you\u2019re interested in figuring out how a shop management system like Way Repair Tech can help you, <a href=\"https:\/\/www.way.com\/repairtech\/schedule-demo\" target=\"_blank\" rel=\"noopener\">schedule a demo<\/a>!\u00a0<\/span><\/p>\r\n<h4 aria-level=\"4\"><span class=\"ez-toc-section\" id=\"FAQs\"><\/span><b><i><span data-contrast=\"none\">FAQs<\/span><\/i><\/b><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:80,&quot;335559739&quot;:40}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\r\n\r\n<div class=\"schema-faq wp-block-yoast-faq-block\">\r\n<div id=\"faq-question-1784780850209\" class=\"schema-faq-section\"><strong class=\"schema-faq-question\"><strong>What\u2019s\u00a0the biggest mistake new service advisors make?<\/strong>\u00a0\u00a0<\/strong>\r\n<p class=\"schema-faq-answer\">Since new service advisors are still learning the job, there are actually several mistakes they can make.\u00a0Not being upfront\u00a0with the customer or shop owner,\u00a0reflexively giving discounts when a customer says no to\u00a0certain\u00a0repair work,\u00a0rushing techs, and\u00a0rounding up numbers instead of\u00a0writing down\u00a0accurate\u00a0ones are some of the biggest ones.\u00a0\u00a0<\/p>\r\n<\/div>\r\n<div id=\"faq-question-1784780890516\" class=\"schema-faq-section\"><strong class=\"schema-faq-question\"><strong>How do I handle a customer who already has their own diagnosis from AI?<\/strong>\u00a0\u00a0<\/strong>\r\n<p class=\"schema-faq-answer\">Don\u2019t\u00a0dismiss\u00a0the customer\u00a0or\u00a0blindly accept their\u00a0AI\u00a0diagnosis.\u00a0Hold your ground calmly, explain what the tech\u00a0found\u00a0and why, and use\u00a0the\u00a0DVI photos to\u00a0back\u00a0what\u00a0you\u2019re\u00a0saying instead of asking them to\u00a0trust you.\u00a0\u00a0<\/p>\r\n<\/div>\r\n<div id=\"faq-question-1784780911418\" class=\"schema-faq-section\"><strong class=\"schema-faq-question\"><strong>Can a mechanic become a service advisor?<\/strong>\u00a0<\/strong>\r\n<p class=\"schema-faq-answer\">Of course.\u00a0Some service advisors are actually former mechanics because they have a better understanding of vehicles.\u00a0This helps them\u00a0identify\u00a0the symptoms the customers\u00a0describe\u00a0faster.\u00a0\u00a0<\/p>\r\n<\/div>\r\n<\/div>\r\n","protected":false},"excerpt":{"rendered":"<p>Carmella switched from working as a mechanic to being a service advisor about six months ago. She\u2019s good at understanding what\u2019s wrong with a vehicle. Great at it, even. But reading a customer or knowing when to say \u201cstop\u201d to the shop owner who wants even better numbers is something she still can\u2019t seem to&hellip; <a class=\"more-link\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\">Continue reading <span class=\"screen-reader-text\">How to be a better service advisor in auto repair shops<\/span><\/a><\/p>\n","protected":false},"author":6,"featured_media":468,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[10],"tags":[],"class_list":["post-467","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-shop-management","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to be a better service advisor in auto repair shops<\/title>\n<meta name=\"description\" content=\"New to being a service advisor? Explore some of the ways to be a better service advisor in auto repair shops.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to be a better service advisor in auto repair shops\" \/>\n<meta property=\"og:description\" content=\"New to being a service advisor? Explore some of the ways to be a better service advisor in auto repair shops.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\" \/>\n<meta property=\"og:site_name\" content=\"repairtechblog\" \/>\n<meta property=\"article:published_time\" content=\"2026-07-23T04:59:34+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-07-24T10:46:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.way.com\/auto-repair-software\/blog\/wp-content\/uploads\/2026\/07\/how-to-be-a-better-service-advisor.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1536\" \/>\n\t<meta property=\"og:image:height\" content=\"1024\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Aileen Aquino\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Aileen Aquino\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\"},\"author\":{\"name\":\"Aileen Aquino\",\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/#\/schema\/person\/bbf91068a97f6d4d25c62c63766dbdcd\"},\"headline\":\"How to be a better service advisor in auto repair shops\",\"datePublished\":\"2026-07-23T04:59:34+00:00\",\"dateModified\":\"2026-07-24T10:46:45+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\"},\"wordCount\":1606,\"commentCount\":0,\"image\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/wp-content\/uploads\/2026\/07\/how-to-be-a-better-service-advisor.png\",\"articleSection\":[\"Shop Management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#respond\"]}]},{\"@type\":[\"WebPage\",\"FAQPage\"],\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\",\"url\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/\",\"name\":\"How to be a better service advisor in auto repair shops\",\"isPartOf\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/how-to-be-a-better-service-advisor-in-auto-repair-shops\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/wp-content\/uploads\/2026\/07\/how-to-be-a-better-service-advisor.png\",\"datePublished\":\"2026-07-23T04:59:34+00:00\",\"dateModified\":\"2026-07-24T10:46:45+00:00\",\"author\":{\"@id\":\"https:\/\/www.way.com\/auto-repair-software\/blog\/#\/schema\/person\/bbf91068a97f6d4d25c62c63766dbdcd\"},\"description\":\"New to being a service advisor? 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